Renewal dates buried in a contract's fine print have a way of arriving as a surprise, either as a missed opportunity to renegotiate better terms or, worse, as an auto-renewal that locks in a full new term nobody wanted. Neotask tracks every contract's renewal date, notice period, and auto-renewal terms from the moment it is signed, and starts the renewal conversation on a schedule tied to the actual notice window in that specific contract, not a generic ninety-days-out rule that misses contracts with shorter or longer windows. The account owner gets a heads-up with enough runway to actually negotiate, cancel, or renegotiate, instead of finding out a contract silently renewed after the window already closed.
Renewal tracking usually lives in someone's memory or a loosely maintained spreadsheet, and the actual notice period buried in each contract's termination clause almost never matches a team's mental default. A vendor agreement might auto-renew unless canceled sixty days out, while another renews with ninety days notice, and a third only requires thirty — and if the team is running every renewal reminder off a single generic calendar rule, contracts with shorter windows get missed until they have already auto-renewed, locking in another full year of a price or a vendor the company wanted to renegotiate or drop. On the customer-facing side, the same gap means account owners find out a customer contract is about to lapse only when finance flags a revenue gap, by which point there is no runway left for a proper renewal conversation. Neotask fixes the root cause rather than tightening the calendar rule: it reads the actual notice period out of each individual contract at signing time and schedules the renewal workflow against that specific date, so every contract gets exactly the runway its own terms require, not a generic assumption that happens to be wrong for half of them.
When a contract is signed, Neotask reads the renewal date, the required notice period, and whether it auto-renews, and stores these as structured fields rather than leaving them buried in the document text.
Using the contract's own notice period rather than a generic default, Neotask computes the exact date by which a decision must be made to avoid an unwanted auto-renewal.
The account owner responsible for that contract gets a reminder timed to leave real runway for a negotiation or a cancellation decision, not a last-minute notice with no time to act.
Integration: salesforce
Alongside the reminder, Neotask pulls relevant account context — usage trend, support ticket volume, expansion signals — so the renewal conversation starts with real data instead of a cold open.
Integration: hubspot
Whatever the team decides — renew as-is, renegotiate terms, or let it lapse — is logged against the contract record, closing the loop so the next cycle has a decision history to reference.
A final check runs shortly before the notice deadline to confirm the decision was actually executed, catching the case where a decision was made but the actual cancellation notice never got sent.
Integration: slack
It is extracted directly from the signed contract's termination and renewal clauses at intake, the same clause-reading capability used for contract review, rather than relying on manual data entry into a tracker.
It is flagged as ambiguous rather than defaulted to a guess, so someone reviews the actual language before a reminder schedule is set.
Yes, the same extraction and scheduling logic applies to either direction, with the reminder framed around cancellation risk for vendor paper and renewal/expansion opportunity for customer paper.
It surfaces the decision and the deadline clearly and tracks whether the action was taken, but executing a cancellation or signing a renewal stays a deliberate human step, not an automated action.
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