Neotask connects Asana and Guru so your team gets verified answers directly inside the tasks they are already working on.
Neotask attaches relevant Guru cards to Asana tasks so teammates have full context before they start work.
When Asana tasks reach key milestones, Neotask updates matching Guru cards to reflect completed decisions.
Verified answers surface inside Asana instead of sending teammates on separate knowledge searches.
When an Asana task is created, Neotask searches Guru and links the best matching verified cards directly to that task.
When an Asana task moves to Done, Neotask triggers an update to the related Guru card so documentation stays current.
When a Guru card is marked expired, Neotask creates an Asana task and assigns it to the card owner for review.
When a new hire is assigned an onboarding task, Neotask pulls matching Guru guides and attaches them before they ask.
When an Asana task closes with no linked Guru card, Neotask creates a draft card to prompt the team to document the process.
Tell Neotask which Asana projects and Guru collections to connect using plain language descriptions
Neotask monitors task events in Asana and runs matching searches against your Guru workspace in real time
Matching cards are linked to tasks and card updates are triggered automatically as project statuses change
| Capability | Asana | Guru |
|---|---|---|
| Create and update items | Tasks, projects, sections | Cards, collections, boards |
| Read and search | Task details, assignees, statuses | Verified answers, card content |
| Trigger automations | Task created, status changed, milestone reached | Card expired, card updated, search query |
| Link between systems | Attach Guru card URLs to tasks | Reference Asana task IDs in cards |
Project execution and institutional knowledge are two sides of the same coin, but most teams store them in separate tools. Asana holds the tasks, owners, and timelines. Guru holds the verified answers, process docs, and how-tos. Without a connection between them, teammates waste time hunting for context that already exists.
Neotask bridges Asana and Guru so that context travels with work. When a task is created, Neotask searches your Guru workspace and attaches the best matching cards to the task. The person picking it up sees exactly what they need without leaving Asana.
The connection works in both directions. As projects progress and decisions are made, Neotask can push outcomes back into Guru, keeping your knowledge base accurate without a manual documentation step. Teams that close this loop see faster onboarding, fewer repeated questions in Slack, and more consistent process adherence across the organization.
Onboarding workflows benefit especially. When a new hire is assigned a task, Neotask can automatically surface the right guides, policies, and how-tos from Guru before they even ask. Institutional knowledge is delivered in context rather than buried behind a search bar.
Neotask also helps identify knowledge gaps. When tasks complete with no linked Guru content, that signals an undocumented process. Neotask can flag these gaps by creating draft cards in Guru, prompting your team to capture what they learned while it is still fresh.
Setting up the integration takes a few minutes. Describe the workflow you want in plain language and Neotask handles the configuration automatically.
Use consistent naming conventions in Asana task titles so Neotask can find stronger keyword matches in Guru automatically.
Start with a single Asana project and one Guru collection to validate the matching logic before expanding to your full workspace.
Set Guru card expiration dates to trigger Asana review tasks and keep your knowledge base accurate on a regular cycle.
Neotask uses the task title and description to search your Guru workspace and attaches the highest-confidence verified cards as links on the task.
Yes. You can configure separate rules for each Asana project so the right Guru collection is searched for each team or workflow.
It can. You describe the rule and Neotask triggers the card update when the matching Asana status change occurs.
Neotask can be configured to skip silently or create a placeholder Guru draft card so the knowledge gap gets flagged for documentation.
Neotask monitors Asana for events as they happen, so card attachments and updates fire within seconds of the task event.
Stop switching tabs to find the knowledge your team needs. Let Neotask keep your projects and knowledge base in sync automatically.
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